Payroll Outsourcing and Salary Processing Services for UAE Businesses
We provide complete payroll processing services for companies registered in Dubai, Abu Dhabi, Sharjah, Ajman, Ras Al Khaimah, Fujairah, and Umm Al Quwain. Our team of Chartered Accountants and Certified Public Accountants handles salary calculations, WPS (Wage Protection System) compliance, gratuity computations, leave salary processing, overtime calculations, and payslip generation. Every payroll cycle follows the Ministry of Human Resources and Emiratisation (MoHRE) regulations and UAE Labour Law requirements. We use FTA-authorized accounting software such as QuickBooks, Xero, Zoho Books, Sage, and Odoo to maintain accurate payroll records linked to your financial accounts.
Our payroll scope covers mainland companies and free zone entities registered in DMCC, JAFZA, IFZA, RAKEZ, Sharjah Media City (Shams), Ajman Free Zone, Dubai Silicon Oasis, Dubai South, DIFC, and DAFZA. We serve businesses in retail, real estate, IT, healthcare, general trading, manufacturing, hospitality, e-commerce, construction, and professional services. Each payroll run feeds directly into your general ledger for accurate financial reporting and corporate tax calculations. Companies with 1 employee to 500+ employees receive the same level of accuracy and compliance in every pay cycle.
What We Offer
Monthly Salary Processing and WPS Compliance
- Calculate gross pay, deductions, allowances, and net salary for each employee based on individual employment contracts and UAE Labour Law
- Generate WPS-compliant salary files for submission through approved banks including Emirates NBD, ADCB, Mashreq, RAKBank, Dubai Islamic Bank, and FAB (First Abu Dhabi Bank)
- Process mid-month advances, commission payments, and bonus payouts with proper documentation and ledger entries
Leave Management and End-of-Service Benefits
- Calculate annual leave salary, sick leave, maternity leave, and other statutory leave entitlements per MoHRE guidelines
- Compute end-of-service gratuity based on years of service, basic salary, and contract type (limited or unlimited)
- Maintain leave balance records for each employee with automated tracking across pay periods
Payslip Generation and Employee Records
- Generate detailed payslips showing basic salary, housing allowance, transport allowance, deductions, and net pay for every employee
- Maintain digital employee payroll files with contract details, salary history, and all payment records
Payroll Reporting and Tax Integration
- Prepare monthly payroll summary reports showing total salary cost, department-wise breakdowns, and variance analysis
- Integrate payroll data into corporate tax and VAT records for accurate filing with the Federal Tax Authority (FTA)
Benefits of Our Payroll Processing Services
1. On-Time WPS Compliance
Every payroll cycle gets processed before the deadline with WPS files generated in the correct bank format. The UAE government mandates WPS for all private sector employers. Late or missed salary payments trigger MoHRE fines and can result in work permit suspension. Our team confirms successful bank transfers after each pay run. Companies that maintain proper bookkeeping records alongside payroll data stay fully compliant with both MoHRE and FTA requirements.
2. Accurate Gratuity and Leave Calculations
Our accountants apply the exact UAE Labour Law formulas for every gratuity payout and leave settlement. End-of-service gratuity depends on the employee's basic salary, length of service, and reason for termination. Incorrect calculations lead to labour disputes and MoHRE complaints. These figures also reflect correctly on your financial statements as employee benefit liabilities under IFRS standards.
3. Time and Cost Savings
Outsourcing payroll cuts administrative costs and frees your HR team to focus on recruitment, training, and employee engagement. A dedicated payroll team handles all data entry, salary calculations, bank file preparation, and record keeping. This removes the need for in-house payroll staff and reduces software licensing costs. Small businesses, startups, and growing companies across Dubai save 40% to 60% on payroll administration costs through outsourcing.
Payroll Outsourcing for Small Businesses, Startups, and Large Enterprises in Dubai
We handle payroll for companies of every size, from single-employee startups to enterprises with 500+ staff across multiple UAE locations. Small businesses in Al Khabaisi, Deira, Business Bay, JLT, Downtown Dubai, Bur Dubai, and Al Garhoud rely on our team for monthly salary processing that stays on schedule and fully compliant. Startups registered in free zones such as DMCC, IFZA, RAKEZ, or Dubai South receive structured payroll systems from the first hire, with WPS setup and MoHRE registration handled as part of the onboarding process.
Our payroll specialists process every component of employee compensation, including basic salary, housing allowance, transport allowance, phone allowance, commission, overtime at 1.25x and 1.5x rates, and annual air ticket provisions. We reconcile payroll bank transfers with statements from Emirates NBD, ADCB, Mashreq, RAKBank, Dubai Islamic Bank, and FAB on a monthly basis. All payroll entries feed into the general ledger and support accurate corporate tax filing at the 9% rate on taxable income above AED 375,000.
For companies subject to UAE Corporate Tax under Federal Decree-Law No. 47 of 2022, salary expenses form a major deductible cost. We structure payroll records to support these deductions with full documentation. Free zone companies preparing for annual audits receive payroll reports that meet licensing authority standards. Our office at Ginger Business Center, Al Khabaisi, Deira, Dubai, on Salah Al Din Street near Abu Baker Al Siddique Metro Station (Green Line), serves clients from areas near Deira City Centre, Hamarain Centre, and the Dubai Creek waterfront. Companies operating under Federal Decree-Law No. 17 of 2025, effective January 1, 2026, and Cabinet Decision No. 129 of 2025, effective April 14, 2026, receive updated payroll compliance guidance as regulations change.
Why Choose Our Payroll Team in Dubai?
Our team includes Chartered Accountants, CPAs, and licensed financial consultants with 5+ years of experience in UAE payroll processing and labour law compliance. We have processed payroll for 100+ companies across all 7 emirates. Our office in Deira, Dubai, near the Dubai Creek waterfront, provides direct access for businesses across the city. We also serve remote clients through cloud-based payroll platforms and secure file sharing.
Every payroll cycle goes through a multi-level review by senior accountants before salary files reach the bank. We verify each employee’s salary components, deductions, and net pay against their contract terms. Our team maintains direct communication with clients throughout each pay cycle, flagging any discrepancies before processing. Businesses across all seven emirates receive consistent, on-time accounting and compliance support from our dedicated payroll specialists.
Dedicated payroll manager assigned to every client account
WPS file generation and bank submission handled end to end
Same-day resolution for payroll queries and salary discrepancies
Transparent monthly pricing with no hidden processing fees
0
+
Successful Clients
Our Process
1
Payroll Setup and Employee Onboarding
We collect employee contracts, Emirates ID copies, bank account details, and salary structures. Our team sets up the payroll module in your accounting software, configures salary components, and registers your company for WPS with the designated bank.
2
Monthly Data Collection
We gather attendance records, overtime hours, leave applications, new hires, terminations, and any salary changes before each pay cycle. Our team verifies all inputs against HR records and employment contracts.
3
Salary Calculation and WPS File Processing
We calculate gross pay, deductions, and net salary for every employee. Our team generates the WPS file in the bank-approved format and submits it for processing. Each employee receives a detailed payslip showing all salary components.
4
Reporting and Ledger Integration
We prepare monthly payroll summary reports and post all salary entries to the general ledger. Gratuity provisions, leave salary accruals, and employer costs reflect accurately in your financial records for audit and tax filing purposes.
Frequently Asked Questions
Payroll processing covers salary calculation, WPS file generation, payslip preparation, leave management, gratuity computation, and payroll reporting. We handle every step from data collection to bank file submission and ledger posting each month.
WPS (Wage Protection System) is a mandatory electronic salary transfer system regulated by MoHRE for all private sector employers in the UAE. Employers must pay salaries through WPS-approved banks or exchange houses. Non-compliance results in fines, work permit suspension, and potential business license issues.
Gratuity equals 21 days of basic salary per year for the first 5 years and 30 days per year for each additional year of service. The total gratuity amount cannot exceed 2 years of basic salary. Our team calculates gratuity for every departing employee based on their exact service period and contract type.
Yes, we process payroll for companies in all major UAE free zones including DMCC, JAFZA, IFZA, RAKEZ, Sharjah Media City, Ajman Free Zone, Dubai Silicon Oasis, Dubai South, DIFC, and DAFZA. Each free zone has specific employment regulations, and our team applies the correct rules for each jurisdiction.
UAE law requires employers to pay salaries at least once per month, within the timeframe specified in the employment contract. Most companies process payroll on a monthly cycle. We also handle bi-weekly and semi-monthly payroll for companies that follow those schedules.
We need employee contracts, Emirates ID copies, passport copies, bank account details, visa copies, and the company trade license. Existing payroll records and salary revision letters are also required if you are switching from another provider. We send a complete checklist during onboarding.
Yes, we calculate overtime at 1.25x the hourly rate for standard overtime and 1.5x for overtime between 9 PM and 4 AM as per UAE Labour Law. Friday and public holiday overtime rates also apply based on contract terms. Each overtime payment appears as a separate line item on the employee payslip.
Yes, we process payroll for companies with staff spread across Dubai, Abu Dhabi, Sharjah, Ajman, Ras Al Khaimah, Fujairah, and Umm Al Quwain. Multi-location payroll requires separate WPS files per bank and correct allocation of salary costs per branch. Our system handles all multi-emirate payroll configurations.
Salary expenses are a deductible cost under UAE corporate tax law (Federal Decree-Law No. 47 of 2022). Proper payroll documentation supports these deductions and reduces taxable income above AED 375,000 at the 9% rate. Companies that maintain organized payroll records alongside their auditing and assurance documentation face fewer issues during FTA reviews.
MoHRE imposes fines on employers who fail to pay salaries through WPS within the required timeframe. Repeated non-compliance can lead to downgrading of the company's MoHRE classification, suspension of new work permits, and referral to the labour court. Our team processes every salary on time to prevent these consequences.
Yes, we generate detailed payslips for every employee showing basic salary, allowances, deductions, overtime, and net pay. Payslips are delivered in PDF format and can be distributed through email or a secure employee portal. Each payslip meets MoHRE documentation standards.
Yes, we review and correct past payroll data including misclassified salary components, incorrect gratuity provisions, and missing WPS records. Backlog payroll cleanup brings your records up to current MoHRE and FTA standards. This service is especially useful for companies switching payroll providers or preparing for audits.
We use encrypted cloud-based platforms with role-based access controls and regular data backups. Only authorized team members access employee salary information. All payroll software we use meets international data security standards and UAE data protection requirements.
We use QuickBooks, Xero, Zoho Books, Sage, and Odoo for payroll processing and integration. All platforms are FTA-authorized and support WPS file generation. We select the software that matches your existing accounting setup for seamless data flow.
Contact us at +971501840951 or email support@taxograph.com to schedule a payroll setup consultation. You can also visit our office at Ginger Business Center, Al Khabaisi, Deira, Dubai, near Abu Baker Al Siddique Metro Station (Green Line). We assess your current payroll setup, onboard employees, and begin processing within the first pay cycle.